Save hours of sales admin every week
We're a platform used by ambitious, growing estate agencies to automate their sales onboarding and compliance.
Some of the forward-thinking agents using Kotini to save time
Why agents use Kotini
More time for prospecting
We save your team over 120 minutes of admin per transaction, time that they can use to find your next client instead.
How? It takes agents 60 seconds to onboard a seller or buyer with Kotini.
Why agents use Kotini
A better client experience
We give your clients the simple, seamless onboarding experience that they expect from a modern estate agency.
Don’t believe us? Listen to Duncan, a seller from Essex instead - “Very easy to navigate and despite the number of questions was relatively quick to complete”.
Why agents use Kotini
Compliance peace of mind
From ID checks to material information we put your sales compliance on autopilot, giving you control and peace of mind.
How? We’ve built everything needed to satisfy your GDPR, ID, AML, Estate Agency Act and National Trading Standards requirements.
Why agents use Kotini
Fewer systems to juggle
We're the only system you'll need to manage your seller and buyer onboarding. Wave goodbye to individual systems for ID & AML, contracts and forms.
How? We've integrated these systems directly into ours, so you don't have to deal with them.
How much time could you save?
Fancy more time for prospecting and control over your compliance?
Customer reviews
What our customers say about Kotini
Read what agency owners, teams and clients think about using Kotini.
We’ve been working with Kotini for a while now and it’s great! My staff have had more time to list and sell properties rather than waste time with onboarding admin - it’s like having an extra person in the team.
Perry Rose
Owner of Gilbert & Rose
F*** me, sent at 16:31 ... client onboarded by 16:42... UNREAL.
Perry Power
Owner of Power Bespoke
I am not great with technology but found kotini to be fairly easy to understand and not to complicated.
Rated Kotini: 10/10
Lizzy
Seller in Essex
I just wanted to say how easy I’m finding using your system, [Kotini] really is saving me a lot of time getting sales tied up and send to solicitors a lot quicker. I think the buyers have found it quite user friendly too.
Tara Hook
Negotiator
Easy and simple to use to provide all needed details for the estate agents
Rated Kotini: 9/10
Rosie
Seller in Stoke on Trent
We've just started using Kotini for all of our onboarding and AML needs and I have to say it has been a breeze so far! It has been so simple to use as all you need to do is enter some basic details about the property and the client and the rest is sorted! So much easier than what we were using previously.
Kevin Anderson
Head of Sales at Sewell & Gardner
Still need convincing?
Book your free trial and find out for yourself why agency owners and their teams love onboarding their clients with Kotini.
Key features
Discover everything
you can do with Kotini
Branded digital platform
We give you and your clients a digital platform in your agency brand to manage the end-to-end onboarding process.
Contract signing
Get your contracts signed at the same time, and in the same system, you ask your clients to provide their ID.
ID & AML checks
Biometric identification, AML, PEPs and sanctions checks in an easy to digest report.
Material information
We gather all the material information you need to comply with National Trading Standards on autopilot.
Property insights
Collecting material information is great but we make it more powerful by drawing your attention to the things that matter.
CRM integrations
We integrate with your CRM to reduce your sales admin time even further.
Pricing
Flexible pricing to suit agencies big and small
Low cost
A single low fee for automating everything you need to onboard a property.
- For agents who know when they win an instruction they're going to sell it
- Keep your operating costs low
Zero risk
Automate your onboarding and only pay when a sale completes, nothing upfront.
- For agents fed up of paying out for lost listings and failed transactions
- Reduce the pressure on your cashflow
Supporters & partners
A trusted and reliable tech partner for your agency
We're supported by and partnered with the best to give estate agents the only system they need to manage their seller and buyer onboarding.
Work smarter with Kotini
Ready to level up your onboarding?
Join the agents who already have
Frequently asked questions
For estate agents, we’re a platform that helps ambitious, growing estate agencies onboard sellers and buyers. We cover everything from signing privacy policies, contracts, ID, and AML checks to upfront material property information in a single branded experience for their clients.
For sellers and buyers, we’re a platform that helps them to work with their home buying team and reduces the amount of admin they need to manage throughout their home selling and buying journey.
What makes us unique is our focus on making your end-to-end estate agent onboarding process as seamless as possible. Other systems tend to specialise in doing one thing well, and that’s it, for example, ID & AML systems or contract signing systems. Their customers extend beyond the property industry, so they don’t spend the time to understand what estate agents and the property industry need in the same way we do.
We hear this question often; many assume that the older generations are not digitally savvy. However, the oldest person to use Kotini without issue so far is 94. The platform is built to make it easy for agents, friends and family to support your less tech-savvy clients through onboarding.
We’ll leave you with this quote from Lizzy, a seller who used Kotini to onboard with her agent - “I am not great with technology but found kotini to be fairly easy to understand and not to complicated”.
We use the Property Data Trust Framework to gather identity and property information for every transaction, which means we can translate all the data we collect into the relevant legal protocol forms that conveyancers need to get started with their work.
The data we collect can be digitally sent to the client's conveyancer as soon as they're instructed. This saves the conveyancer time, enabling them to issue a contract legal pack much quicker. A faster transaction also means fewer fall throughs and improved cash flow for agents: no more paper forms, postal delays or delays in collecting this information.
Our onboarding process gathers all the information required from a seller to complete a full Property Information Questionnaire (PIQ) in real time. Using Kotini means the seller only has to provide their information once, and estate agents can collect this remotely at any hour. The information can also be automatically transferred into a completed and signed legal protocol form, giving your seller conveyancers what they need to issue a contract pack quicker.
Yes. Estate agents using Kotini can share upfront material information in two ways: digitally by inviting their buyers to onboard with Kotini and on paper with a Kotini material information pack (which can be branded) that can be printed and handed to viewers and buyers.
It's always preferable to get buyers to use Kotini to view the upfront material information as it's an auditable digital record that estate agents can rely on to prove they've met their National Trading Standards requirements.
ID & AML checks are just one part of the onboarding process; you also need to get your privacy policies and contracts signed, collect upfront property information and sometimes do other things like taking payment for an EPC you're organising. Kotini covers all of this in one platform for you and your clients.
If you're in a lengthy contract or have already paid for a bundle of credits with an ID & AML provider, that's not an issue. We can integrate with them so you can benefit from one onboarding system, and we'll adjust your pricing to reflect that you're already paying for ID & AML checks.
We agree wholeheartedly agree! What makes a great estate agent great is the personal touch, knowledge, expertise, and skill at negotiating, but very few clients will say they love the paperwork they need to go through to get their property on the market. We take the time it takes to handle the onboarding admin off your team's hands so they can spend more time giving a personal service to your clients.